Covid-19 is an illness that can affect your lungs and airways. It is caused by a virus called Coronavirus. Symptoms can be mild, moderate, severe or fatal.

The health, safety and welfare of our staff and service users is our main priority and the below risk assessment’s control measures are there to minimise the risk of transmission and much as reasonable practicable.

This is a Document will be regularly updated in compliance with the Health Protection (Coronavirus, Restrictions) (No. 2) Regulations (Northern Ireland) 2020. 

What are the hazards?

Who might be harmed

Spread of Covid-19 Coronavirus


The following people may be harmed and measures taken to protect them:

 

  • Staff
  • Visitors and Customers to your premises
  • Cleaners
  • Contractors 
  • Drivers
  • Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions.
  • Anyone else who physically comes in contact with you in relation to your business



Controls Required

Action

Action by who & when?

Done (yes / no / onging)

General – Management

1)    Information on Covid Control measure must be communicated to all staff, visitors and customers.

2)    Staff (and others) should be regularly reminded of the Covid control measures in place and the need to follow all of the relevant procedures.

3)    Managers or appointed ‘covid marshals’ shall check to ensure that appropriate procedures are being followed and that facilities provided are maintained.










Hand Washing

( For more information see - https://www.hse.gov.uk/coronavirus/cleaning/handwashing-using-hand-sanitiser.htm )


  • Hand washing facilities with soap and water should already be in place.
  • Additional facilities should be provided where necessary to allow for easy and frequent hand washing.
  • Hand washing should be monitored by managers / covid marshals. See hand washing guidance.
  • Provide materials to allow drying of hands with disposable paper towels. 
  • Pedal bins or opened topped bins will be used to reduce touch points.
  • Handwashing facilities will be cleaned, bins will be emptied and soap, paper towels and hand sanitiser replenished regularly.
  • Gel sanitisers should be provided in any area where washing facilities are not readily available


Repeated washing can dry skin and lead to dermatitis. Staff encouraged to protect the skin by applying emollient cream regularly https://www.nhs.uk/conditions/emollients/

  • Bins to emptied daily
  • Soap and hand sanitizers to be replenished daily and checked for mechanical defects

Designated Covid Marshall

Ongoing

Cleaning


Surfaces

Surfaces that are touched regularly, particularly in areas of high use such as door handles and light switches will be cleaned daily with appropriate cleaning products.


Shared Equipment

Where possible staff will use their own personal computing equipment. Any shared equipment such as tills, printers and training equipment with be cleaned with appropriate cleaning products between each use.

  • Ensure suitable stock of cleaning materials
  • Maintain cleaning records

Designated Covid Marshall

Ongoing

Eliminating workplace exposure:


Working from Home

Where staff can work from home they should be facilitated to do so.


Meetings

Online conference calls to be used instead of face to face meetings.


Visitors

Only necessary visitors / contractors will be permitted to the site / premises.


Persons with positive Covid-19 tests or persons informed they are close contacts


Staff to be instructed not to attend work if they have developed Covid Symptoms or have been informed that they are a close contact of a Covid Positive individual in line with PHA guidance.


Line managers will maintain regular contact with staff members during this time.


Persons with symptoms of Covid-19 at work


If anyone becomes unwell with a new continuous cough, loss of taste or small or a high temperature in the workplace they will be sent home and advised to follow the stay at home guidance.


A third party cleaning company shall be employed to deep clean the premises.


If advised that a member of staff or public has developed Covid-19 and were recently on your premises (or where a member of staff has visited other work place premises or domestic premises), the managing director will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. https://www.publichealth.hscni.net/


Designated Covid Marshall

Ongoing

Social Distancing


When at work, all staff and visitors must maintain the minimum social distance from each other as currently advised by the Public Health Agency (see https://www.publichealth.hscni.net/news/covid-19-coronavirus

https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people )


Measures will include:


  • limiting the number of people in rooms so that social distancing rules can be met, eg stagger breaks, have maximum occupancy numbers for meeting rooms
  • Reorganise facilities in communal areas such as spacing out tables in meeting rooms so social distancing rules can be met
  • Where possible put in place physical barriers (eg Perspex) to reduce contact in areas of high interaction.
  • Increase the use of online meeting facilities, even for people working in the same building, to reduce the number of people moving around
  • Put in place one-way systems in corridors or regularly used pedestrian traffic routes to manage the flow of people moving around workplaces and to allow social distancing rules to be met
  • Leave non-fire doors open to reduce the amount of contact with doors and also potentially improve workplace ventilation  
  • Taking steps to review work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time. Also relocating workers to other tasks. 
  • Redesigning processes to ensure social distancing in place.
  • Provide washing facilities and hand sanitiser at accessible places near to where people will have contact with high traffic communal areas, eg sanitiser/washing facilities at the entrance/exit to the premises
  • Floor markings / wall signs displayed as reminder to maintain social distancing.
  • Display signs reminding people to socially distance, wash hands and not touch their faces
  • Where it is impossible to maintain 2m Social Distancing additional controls will be implemented including


  • Limiting the amount of time people spend on the task                
  • Placing workers back-to-back or side-by-side rather than face-to-face when working
  • Improving ventilation
  • Enhanced cleaning regimes
  • Increase in hand washing


(https://www.hse.gov.uk/coronavirus/social-distancing/unable-to-social-distance.htm )


NB: Face coverings and visors are not a sufficient measure by themselves to allow for working within 2m of other persons and must be supplemented by other mitigations.

Designated Covid Marshall

Ongoing

Ventilation


Poor ventilation increases the risk of spreading covid-19 and measure should be taken to ensure adequate ventilation is maintained. (for more information see https://www.hseni.gov.uk/articles/ventilation-and-covid-19 )


  • Where possible good ventilation will be maintained using natural ‘fresh air’ ventilation (opening windows and ‘non-fire’ doors)
  • Any portable fans and must be positioned to prevent air being blown from one individual towards others.



Designated Covid Marshall

Ongoing

Face Coverings


Faced coverings will be worn in all situations designated in current Coronavirus Regulations.


Where not specifically required by law, if  face coverings do not create additional health and safety risks they may be worn in line with public health guidance (https://www.nidirect.gov.uk/articles/coronavirus-covid-19-face-coverings).

 

Face coverings are not PPE as they do not protect people from work-related hazardous substances.


Ensure the wearing of face coverings is adhered to

All staff

Ongoing

Personal Protective Equipment

 

Where PPE is a requirement for non- covid related risks it shall be used in line with existing risk assessments which will be reviewed in light of the risks from Covid-19)


Use of Gloves


Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these should be provided. Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.

Regular stock check of PPE

Designated Covid Marshall

Ongoing

Vehicles & Drivers


Where possible persons should not share vehicles or cabs, where suitable distancing cannot be maintained or alternative mitigations cannot be achieved.


In the extreme instance that a vehicle is shared the vehicles should be deep cleaned at the earliest opportunity.

Working From Home


Where staff are working from home using display screen equipment (DSE), the workstation should be set up in such a may to mitigate any musculoskeletal disorders.


Regular breaks away from the workstation are advised.

All staff

Ongoing

Mental Health


All staff will be trained as first aider for mental health in order to look at the health and welfare of each other, visitors and service users.

Completed